Tag Archives: reception

Some easy choices for your Wedding venue

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Choosing your wedding venue will undoubtedly be one of the biggest decisions you’ll make as an engaged couple, so it’s good to start considering your options right away. If you’re not sure where to hold your wedding, we’ve got some top tips to help you decide…

The venue you pick will determine the amount of guests you can invite, the location of your Wedding and, of course, the theme and styling, too. You need to allocate a good proportion of your wedding planning time and budget to finding your dream venue because there are so many different options to consider and look at. From manor houses to stand-alone tipis, there really is something out there to suit every kind of couple, it’s just a matter of making your own decision.

Your day, your way

First and foremost, decide on the type of wedding you want. Next, set a budget with careful consideration as to how much you can afford for your dream wedding venue. You should also discuss with your partner whether exclusivity is important to you – if it is, this might make it costlier.

Have you dreamed about this day your whole life, and can’t imagine getting married without everyone you know to watch it? If so, then start looking at country house wedding venues with large capacities. If you’d prefer a wedding more intimate and low-key, just surrounded by close friends and family, then perhaps a garden marquee is more your thing? Once you know what best suits you as a couple, you can then start writing your guest list and begin searching for places to suit your requirements.

When to book

It’s perfectly normal for couples to book their chosen wedding venue 12-18 months before their wedding date, giving them plenty of time to plan their perfect day. The big popular wedding venues up and down the country get booked up a long time in advance during the peak, summer wedding venue, so we advise that you book as soon as you’ve found ‘the one’.

That said, if you are planning a wedding in just a few months, there’s plenty of last-minute bargains to be had! If you’re planning a wedding in just a few months, you might get lucky and be able to book a date at the last minute due to a cancellation or last-minute availability. Once your wedding date is secured and you’ve paid the deposit you can then move on to considering how you’ll style it.

Pick a theme

The theme of your wedding will be directly influenced by the wedding venue you’ve chosen. For example – you’re not going to have a rustic, country-garden style interior if your venue is by the seaside. Think of your wedding and venue as part of the bigger picture, and go with a venue that’s in-keeping with the theme that you want.

For glamorous, glittering modern big days, we recommend boutique hotels. If it’s a country, rustic, cider-filled wedding you’re dreaming of, then we suggest you check out your nearest barn venues. Whereas if you fancy yourself as a bit of an Elizabeth Bennett marrying her Mr Darcy then a country house will be more your thing. And if you want a little bit of everything we’ve just mentioned, pop a marquee up in the grounds of a country house, and you’ve got a little bit of them all!

Planning an outdoor wedding

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Outdoor weddings give you so many more options when it comes to location and usually provides beautiful scenery. On the other hand, there are so many more potential problems and obstacles that can arise by having an outdoor wedding. This is mainly due to the fact that you never know for sure what on earth the weather is going to do. So here are some tips for planning an outdoor wedding. 

Location

First you need to decide which location you want to have the wedding at. Have you had your heart set on a beach front wedding at sunset ever since you were a little girl dreaming about your wedding? Or maybe you prefer a more rustic, woodsy setting. The options are endless: at the park where you shared your first kiss, in your back garden, or at the cinema, the list goes on and on!

Once you choose your location, go through the proper procedures. Be sure no one has booked the area for another wedding or event. If the site is public property, get a permit to hold your wedding. Most parks and public beaches require a permit. Also, check with the council on what the rules and regulations are on rubbish removal, and if you can have candles, etc. 

Prepare for the Weather

Once you have chosen a location, you will need to set a date. While setting the date, keep in mind of what the weather is like there during that time of year. The UK is a little unpredictable we know, but although it may be raining in the summer its usually a nice temperature. 

Prepare accordingly for the potential weather and have a backup location in case the rain tries to spoil your day. One item that can really save the day is a marquee. A marquee can save you from light rain and can help shade your guests on a hot, sunny day. A marquee isn’t the cure all for all rain though; if it is a downpour, the ground under the marquee will get soggy and muddy. You’ll still want to have a backup, indoor location just in case. Another weather factor you need to take into consideration is the wind. When choosing hair and makeup styles, relate to your hairdresser that you’re going to have an outdoor wedding. The stylist will be sure to give you a fantastic look that won’t be blowing away in the wind.

Accommodating Your Guests

Be sure to take care of your guests. If it’s going to be a hot day, have fans and bottled water available to your guests. Be mindful of your guests when you’re setting up the seating, etc. Make sure they’re not blinded by the sun the entire ceremony. It’s also nice to give them some notice in the invitation what to expect. For example, suggest they wear comfortable shoes for sand or soft ground or to bring sunscreen or a sun hat for a bright day.

Keep your guests in mind on a few other notes as well. With an outdoor ceremony, you’ll discover a lot of extra noise all around, whether it be the waves coming ashore or the wind blowing through the trees. Work with your band or DJ to get a wireless microphone or some sort of sound system set up for you. 

Don’t Forget!

Here are some things you may or may not think about while you’re planning, but are important to help your day go as smoothly as possible. Have ample seating for your guests both at the ceremony and reception. There are a lot of wedding table and chair rental companies out there, and most of them also offer linens, chair covers and marquees. Linens and chair decor are great ways to boost the overall look. If you’re holding the reception outdoors as well, you’ll more than likely need to rent a dance floor. 

An outdoor wedding is a beautiful way to have your special day. Keep in mind these suggestions when planning. Also, take tips and advice from any of your vendors (photographer, musicians, etc.) who have worked outdoor events. They have the experience and know about situations that can arise.

Be savvy and save with some great tips

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With the average wedding in the UK costing around £20,000, it’s understandable why some couples quiver at the thought of tying the knot. But this shouldn’t steer those wanting to get hitched away from their dream day. To prove that this is the case, Oxford Abingdon Hotel have created a simple guide to give ‘wannabe weds’ some handy tips on how to avoid a five figure bill while still achieving a wedding day to remember

The engagement

Avoiding an engagement party to cut costs is totally missing out on a valuable opportunity to gather essentials which could help to cover costs otherwise incurred. By being opportunistic and holding a small gathering to celebrate will spark generosity between friends and family which will be needed in the run up to the big day.

Spreading the word

Nothing pulls harder on a guest’s heart strings than a hand-written invitation. Scattered with personalised notes and hand-stuck pictures; there is no cheaper way of convincing a guest to join in the celebrations on the big day.

Save on the date

Everyone wants to say their vows on the weekend. Instead pay less and give family and friends the opportunity to take some well-deserved time off during the week to celebrate? It often costs much less to host your wedding on a Friday and means your guests can stay and celebrate with you all weekend long if you choose!

No limits on location

Being in love with a prestige location needn’t mean it has to be ruled out. For example, wedding venues in Oxfordshire, the Cotswolds, the Lake District and other countryside wedding locations can be pretty pricey; however, by doing some homework, modern residencies like the Oxford Abingdon Hotel can cater for a range of sizes and budgets while still being in the heart of the destination.

The wedding breakfast

One of the biggest costs faced is internal or external catering. As oppose to cutting back on courses or opting for a buffet, why not consider inviting fewer guests and upping the style of dining? Alternatively, a buffet can also be a viable option which will reduce the overall cost.

Ban the bar tab

After stretching the budget to craft a truly fabulous wedding day, it could all have been in vain if one chooses to start a bar tab. Instead, pay-as-you-go to avoid a bad start to the honeymoon.

Unwanted wedding gifts

No matter how many lists or hints received by guests, it is inevitable that a handful of, to put it nicely, non-favourable gifts will be received. By utilising handy sites like eBay and Gumtree, shifting these will help save for a dreamy honeymoon.

If you’re planning a wallet-friendly wedding in Oxfordshire, Oxford Abingdon Hotel has some fantastic packages starting from just £2,015, which includes welcome drinks, three course wedding breakfast and much more… giving you even more to celebrate!

Father of the bride speech

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Traditionally, at the reception, the bride’s father is the first one to make a speech to the wedding guests. Closely followed by the best man and groom, the father of the bride is usually seen as a bit of a warm-up act, and something to be endured rather than enjoyed. However, with a little effort you can make sure your moment in the spotlight is something to be remembered.

What to include in your speech?

Whether you intend to make it short and sweet, or to really reap the benefits of the spotlight, your speech will need to contain some basic elements if it is to be in keeping with tradition. 

The intro

You need to introduce yourself, but it doesn’t have to be reminiscent of an AA meeting. Tell them your name and maybe crack a small joke to make yourself feel relaxed.

The welcome

Make a formal welcome to everyone, and thank them for coming. Try to mention, in particular, the bride’s mother and the groom’s parents too.

Your daughter

She’s made you pay for it, and now’s your chance to get a little of your own back on her! Recall a funny anecdote from her youth, or simply tell her how proud you are of the woman she’s become.

Your son-in-law

Formally welcome the groom to your family, in any way you feel appropriate. You can mention how you felt about him when you first met him, or a moment when you’ve been particularly glad he’s around.

Parting wisdom

As the elder speaker at the wedding, you should impart some of your wisdom to the happy couple about maintaining a healthy marriage or living a happy life. This is also a good place to throw in some jokes about wives, weddings or life in general, just as long as it doesn’t upset your wife!

The toast

Finish up by asking everyone to stand and raise a glass to the happy couple. No doubt, the best man will do something similar at the end of his speech too, but it’s the traditional way to close yours.

Top tips for making it fun

The father of the bride might be a mature gentleman, but that doesn’t mean your speech has to be dull. Here are some top tips to make it as enjoyable as possible for everyone involved…

Timing is everything

At many weddings, fathers of brides have been known to drone on for some time, and that’s only fair. However, to keep things fun, engaging and avoiding Aunty Doreen falling asleep in her soup, aim for a speech that lasts around six to seven minutes in total. Read your speech through at your normal speaking pace to gauge how long this really is.

Keep it clean

Jokes are a great way to break the ice and loosen up the crowd, but don’t be too focused on being funny. You’re the elder statesman of the speakers today, so you can afford to be a bit more conservative in your words. That doesn’t mean you have to be full though; a few jibes at the expense of the wedding or your daughter’s love of spending money are fine, just don’t go too close to the bone. Leave it to the best man to really roast up the groom, and focus on welcoming your new son-in-law to the family and toasting the happy couple.

Hold on to your emotions

This is such a big occasion for you and all your family, it can be easy to get caught up in the emotion of it all. Do you best to keep things light and happy, as nobody likes to see a grown man in tears. If there are some personal things you would like to say to your daughter, but don’t want to include in your speech, write them down for her to read on the day instead.

The last word

Ask any public speaker what their biggest fear is, and they’ll pretty much always say it’s forgetting where they are in their wedding speech. Fumbling over your words and getting a bit lost is nothing to be ashamed of, provided you can make a quick recovery and get back on track okay. Take your speech on cue cards with bullet-pointed reminders of what you want to talk about, rather than printing it all out in full. This will give you a more natural delivery, and will save you having to read through several paragraphs to find your place after getting lost.

If you do get stuck, use a moment to clear your throat, take a drink of water or give your daughter a kiss. These moments might seem a lifetime to you, but will feel like a natural pause to your audience, and will give you the breathing space you need to get things back on track. Take your time, don’t panic and try to enjoy your moment of fame.

Planning the fun for your wedding

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Hiring entertainment for your wedding can seem like a struggle but it doesn’t have to be. It’s natural to stress over all aspects of an event but if you follow these five basic event planning rules, you’ll be a brilliant event planner in no time! So whether it’s your first time booking entertainment for an event or you’re an old hand, here are a few tips that it’s always worth remembering.

Make a List of Entertainment Ideas

 There are a lot of superb entertainment acts out there but not all of them will be suitable for your special event. As such, it’s best for event planners make a list of the sort of thing you’re looking for even if you have quite a broad spectrum of what it is you’re after.

Know the Trends

One of the most important things about being an event planner is that you need to know what is available on the market. After making your list of wedding entertainment ideas, it’s now time to look out for any other acts the people seem to be excited about and consider the date as well.! Like any industry, events go through trends and it’s important to be on the ball to ensure that you’re getting what you pay for in terms of the latest exciting entertainment act.

Budget Wisely

Decide on a budget far in advance of when you sit down to allocate the funds to each part of your event or wedding. Entertainment can be pricey, as can each part of wedding event planning, but shrewd event planners are the ones who do not waver from their initial costings and ensure that they are getting a good deal. Musicians in particular vary widely in price.

Give Yourself Some Time

People like to plan early so don’t leave it until the last minute before booking the entertainment for your event. Some popular acts are being requested by event planners for weddings late in 2017, so don’t delay if there’s a piece of entertainment you just have to have! It’s better to book sooner rather than later as this also gives time to deal with any possible song requests or dealing with venue difficulties like sound limiters.

Think About Everything Else

Well, once you’ve booked the entertainment for your wedding, it’s time to focus on other things. Event planning is all about juggling tasks and assigning time to each of them. Once your entertainment is booked, start thinking about how to improve your venue by picking a nice theme. Then onto the catering and flowers. It feels like it’s never ending but it doesn’t have to be. So book your entertainment early and then allow yourself some time to think about everything else. Booking through an entertainment supplier certainly gives yourself some piece of mind too as we may well be able to aid in the other areas and should an unforeseen problem occur with your choice act, we will always provide a replacement at no extra cost.

Winter Wonderland Weddings

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There’s something magical about winter and in particular, a winter wedding. As the public flock to various winter-themed events and Christmas markets, it’s difficult to know quite how your wedding can capture that Christmassy atmosphere without becoming tacky and whilst also seeking to retain all of the magic that makes December such a wonderful time of the year to get married. Yes, it’s a lot colder than if you had a summer wedding but with these fabulous acts, you’ll be sure to have a great day. 

There’s nothing quite as gorgeous a carousel. A free standing aerial rig, two acrobats perform a choreographed show or ambient performance for the whole family to enjoy. Coming with an ‘Ice Garden’ theme and able to be used for acrobatic or aerial silks or hoop, this is a stunning slice of entertainment for your big day. A mesmerising, relaxing affair, it is sure to take a bit of the stress off ahead of the best man’s speech!

You could go for the usual wedding band or DJ for your wedding reception, but what with the festivities of the season taking hold, it might be a somewhat unique idea to hire a brass band to perform Christmas classics for the room. Feel free to join in with some of your favourite Christmas carols or sit back as husband and wife and just enjoy the occasion. A chance to really put your mark on your wedding day without necessarily being too overtly Christmassy!

Breaking the ice with some entertainment ideas

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When it comes to wedding reception entertainment ideas (and we’re talking about the drinks reception here), there’s a number of ways which you can go. Many choose to simply ditch entertainment completely in favour of quiet talking or complete silence as guests struggle to work out just who they should speak to over their glass of Champagne. In order to break the ice, we think that a little wedding entertainment goes a long way and here are just a few ideas to get you started

There’s nothing quite like completing the wedding vows and heading to the wedding reception to be met by the sound of bagpipes. Many of the guests may be in kilts anyway so it’s a perfect excuse to celebrate your heritage! Admittedly if neither the groom nor bride are Scottish or Irish, bagpipes may be a truly unusual wedding party entertainment idea, but there are many other options. The kora is a gorgeous instrument for those of African heritage.

Some find it very difficult to chat to others at weddings, especially if they haven’t brought along a plus one. Not to worry what about having some lookalikes which will be a fantastic way to get wedding guests talking be they playing a celebrity that the bride or groom might fancy or a favourite character from their childhood! Captain Jack Sparrow is sure to give the wedding party ideas when it comes to breaking the ice or you could even go for the real thing! Contestants from the X Factor and Britain’s got Talent aren’t as expensive as you might think and are sure to wow the assembled guests with their musical talents.

Some strolling entertainment at your reception is often a fab way to get people chatting. Moving away from the music acts, there are some wonderfully romantic wedding entertainment ideas that at first might not seem obvious but then make sense when you’re there. One of these is looking into hiring a fortune teller, tarot card or palm reader. A great bit of fun, you never know, they may just see another wedding on the horizon between a couple of your guests!

If you aren’t too sure about predicting the future of those in your wedding party, ideas don’t come much better than getting a magician for your big day. As the wedding reception entertainment, magic is sure to bring people together and provides a little relaxation for the Best Man and others ahead of the speeches later on! A handwriting expert is also an unusual entertainment idea for a wedding but no less compelling. Who doesn’t want to know what their handwriting tells an expert about them!? You never know, the writing might be on the wall for another marriage before too long.

Survival tips for anxious bride

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Weddings are a pretty big deal and they can be kind of scary if you’re feeling anxious about being a bride. Are you stressing about being the centre of attention? Dreading speaking to vendors? Avoiding all the nosy questions? Don’t worry, we’ve found a way to cope with the stress of it all…

It’s ok to not be ok

Getting engaged is pretty amazing, but once the initial excitement is over, it’s not uncommon for brides to feel overwhelmed. There’s a huge amount of pressure for everything to look perfect and to get everything ‘right’. And then you get the added anxiety as you know you should feel happy about planning the most important day of your life, but in fact, when you think about it your heart drops. Is that normal? Of course it is. It doesn’t mean you’re a bad bride or you’re getting cold feet – it’s a pretty stressful time so be kind to yourself.

Long engagements

As soon as you get engaged, people tend to start asking you the date of the wedding almost immediately. Don’t feel pressured to immerse yourself in wedding planning straightaway if you don’t want to – give yourself plenty of time, there is no rule about how long an engagement should be. Discuss with your partner about how long you need to plan the wedding and whether or not you want to tie the knot ASAP. Don’t put yourself under extra stress if you don’t need to.

Accept help

If your friends and family offer a helping hand, accept it! Not only will they enjoy being part of the planning process, it’ll make your job a whole lot easier. If no-one is offering, ask for help! People often don’t want to offer help as they’re worried about getting in the way, but they’re usually more than willing to help out if needed.

Apologise for bridezilla moments

You will probably become a little bit of a bridezilla in the lead-up to your wedding day. Whilst this is completely acceptable, your groom-to-be may not agree. In fact, chances are your groom is going to get the wrong idea and think you’re terrified of marrying him. Make it clear to your husband to be that you’re freaking out about the catering or flowers – not about getting married.

Being in the spotlight is scary

If you’re a pretty anxious person anyway, being in the spotlight probably isn’t your idea of fun. However, it is a vital part of any wedding. Even if you’re dreading being the centre of attention in the lead-up to the big day, when it comes to it you might actually surprise yourself! You’re in the limelight for all the right things, so simply make the most of it. If you really can’t face walking down the aisle on your own with all eyes on you, why not break tradition and get your hubby to walk down the aisle with you?

It’s fine to be selfish

It’s probably the one time when it’s socially acceptable to be incredibly selfish – especially the week before the wedding. It’s completely ok to say no, ignore the constantly ringing phone, or conveniently ‘forget’ to reply to that text. Don’t even feel bad about it. Direct it to a helper, such as your maid of honour or your mum. They’re here to help out!

You’re going to be great

When the big day arrives, you’ll probably be a bag of nerves mixed with excitement. But as soon as you walk down the aisle into your hubby’s arm, everything will fit into place and you’ll forget about everyone else in the room. Your wedding day will whizz by, so make the most of it and enjoy every second.

If you really are getting cold feet, make sure you’re marrying your best friend!

How do you buy a gift that says everything?

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A groom may want to write a poem for his bride about all the things he loved about her – right down to her not being the best singer in the world, but loved to hear her sing as it meant she was happy.  You may have been through tough times, but against all the odds, you made it to the altar and are looking forward to the future together.

Sometimes words are not enough and writing something for a bride who had been told she that only had a short time to live, she may want to write a poem for her groom thanking him for sticking by her, and loving her through tough times. Or writing something to be read at the reception, thanking all their friends and family who helped her to put the wedding together so quickly. This of course can be a very precious keepsake.

Little details make the difference, so in each case try to weave your personal memories and feelings into something that you are proud to deliver, either written down, or read aloud.

How is a poem useful when used in a best man speech?

Poems are incredibly useful when used as best man speeches. Often the best man doesn’t have a lot of public speaking experience and it can be daunting, and so it can be nice to have the rhythm of a poem as something to focus on while they are trying to deliver their speech. Also, for a best man, what they really want to do is be there for their friend in the run up to the wedding, so having a poem to be used as their best man speech frees up their time to really be there for them. Then all they need to do is practice their poem, present on the big day and then sit back and take all the praise for their clever delivery! Perfect!

Best Man poems can contain all the regular things you would put into a best man speech, so humorous tales from the groom’s younger days, and how he met his bride and what his friends think of her, messages from friends who can’t be there and thanks you’s and so on. They can choose to have their full wedding speech as poem, or just a small part, perhaps to be used as the crowning glory and rounding off their speech.

Poems can be presented as gifts in a number of ways, as the main gift where the sentiment is in the words, or as thank you poems for the bridesmaids to go alongside any other little gifts that you may give them. They may want to simply write it into a card, frame it with a photo, record themselves reading it and then share it on YouTube, or have it transcribed into calligraphy.

Congratulations! You’re engaged!

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If you’re planning the big day yourselves then it’s best to break your planning down and give yourself dates of when to have things done by. That way these milestones will give you a real sense of achievement and you won’t feel so overwhelmed about how much you have to do. Instead you’ll have a clear vision of where you’re at and what else needs to be done and when you plan to do it.

Set your budget

The very first thing couples should do before anything else is to figure out what budget they have for their day. No decisions can be made until you know how much money you have to work with. Seriously think about what your limit is and speak to family members early on about what they may contribute. This is likely to feel awkward to bring up but it is important to do before you begin so you can then make plans for your day that are realistic within your budget and do not get carried away.

Get organised

Once you have added any contributions from family to your own money for the wedding allocate it sensibly to all of the elements (venue, dress, flowers etc).  If you have a wedding planner they’ll be able to guide you on this. Remember to leave 10% for contingency to give room for changes.  Create an excel spreadsheet with two columns, ‘predicted’ and ‘actual’ so you can keep track of everything that has been spent.

Book your venue

Decide whether you would like two separate locations for the day, one for ceremony and one for the reception or if you would rather have it all in one place and begin making appointments to look around potential contenders. Venues get booked up far in advance so this should be top of your list, along with booking your officiant. Make sure you have a list of questions for your venue before you go to view it. Once you’ve booked your venue, it’s time to start organising caterers, photographers and entertainment.

Time to decorate

This is when Pinterest becomes your best friend. Spend some time thinking about your wedding vision and what’s important to you for your wedding day. What are the emotions they want to evoke? Forget about how it will look for a moment and thinking about how you want it to feel. For example fun, heartfelt, romantic, full of surprises, respectful of traditions, or one hell of a party!

When do you start?

Start early but not too early. Starting early gives you the luxury of taking your time to handpick your wedding suppliers and it also means you won’t rush and panic book. You’ll have time to negotiate and do enough research. But be warned – your taste and ideas for your day can change over time and if you start too early you may regret some of the decisions you have made later down the line. Couples often leave the booking of the entertainment until late in the planning. This is usually when their budget is looking a little low and the music has almost been seen as an afterthought. Music and entertainment is super important as it can really create the atmosphere for the day so make sure you don’t leave it too late!

Enjoy it!

Finally as the wedding draws closer be careful not to tire yourselves out the week before the wedding with all those little jobs to do, such as picking up the table decorations, folding the name place cards or writing the wedding photographers shot list. If you don’t have a planner then get help from friends and family. The last thing you want is to be shattered on your big day. Lastly, enjoy it and don’t be afraid to ask friends and family for help. You’re only ever going to do it once so do it the right way!